Privacy Policy

Last updated: November 2025

At Uni Applicants, your privacy matters. This policy explains how we collect, use, and protect your information when you sign up through our website or join our communities.

1. What We Collect

When you complete a sign-up form, we collect:

• Your name
• Email address
• Phone number / WhatsApp number
• Your university or city choices

We may also collect analytical data (like page visits or referral sources) via cookies and pixels to improve our services.

2. How We Use Your Data

Your data is used for the following purposes:

• To contact you with information about university life, Freshers events, and student offers.
• To connect you to relevant university or city applicant communities.
• To send updates or reminders via email, WhatsApp, or other channels you opt into.

Your information is only shared between Uni Applicants and Freshers Union (our event and student community partner).
We never sell or rent your personal data to third parties.

3. Communications & Unsubscription

You may receive communications from Uni Applicants about:

• Freshers events in your chosen city or university.
• Student discounts, freebies, and guides.
• Opportunities to connect with other applicants.

You can unsubscribe at any time by:

• Clicking the “unsubscribe” link in our emails, or
• Contacting us at support@uniapplicants.com
  

4. Data Security

We take appropriate measures to protect your data from unauthorized access or misuse.
Information is stored securely within our CRM and associated tools, accessible only to authorized staff for the purposes stated above.

5. Third-Party Platforms

When you join a linked WhatsApp, Facebook, or Discord group, your use of that platform is also governed by its own privacy policy.
Please review the policies of each platform to understand how your personal data may be processed there.

6. Data Retention

We retain your data only for as long as necessary to provide you with relevant updates and support applicant communications.
You may request deletion of your data at any time.

7. Your Rights

Under UK data protection law (GDPR), you have the right to:

• Access the data we hold about you.
• Request correction or deletion.
• Withdraw consent to communications.

To exercise these rights, contact us at support@uniapplicants.com

8. Contact

For privacy or data-related questions, contact:
Data Protection Officer – Uni Applicants
📧 support@uniapplicants.com
🌐 www.uniapplicants.com